QABA Monthly & Final — Fieldwork Documentation Guide
The monthly log is an official QABA supervision record completed at least once a month; the final verification form rolls those totals up and is submitted once — with supervisor signatures — at application. Below covers how to fill the monthly log (QBA·QASP-S) and the final forms (QBA·QASP-S·ABAT), with samples.
The monthly log should be closed out each month-end
The log should be confirmed and signed by your supervisor at each month-end — ethically and by the rules. If left blank, filling it in retroactively may not be accepted. From 2026-09-01, QABA also requires a signed Fieldwork Documentation Form before exam approval.
1. Where the monthly log fits
- ① Session logs — your day-to-day session records.
- ② Monthly supervision log — the month rolled up into hours and supervision ratio — the form this guide covers.
- ③ Final Verification Form — the final signed summary; totals flow up from ②.
Terminology — “Independent hours”
Columns A·B are “Independent Hours (supervisor not present)” on the form — hours worked without a supervisor. They are distinct from C·D (supervised hours).
2. Samples by credential
The QBA and QASP-S forms are different documents. QBA has a dated session-log table filled row by row; QASP-S has no session log and records totals for the supervision period instead. The requirements also differ in total hours and in the direction of the 60% indirect rule. The supervisor shown in each sample is fictional. ABAT has no monthly log — see the final forms in section 7 below.
Total 2,000h (indirect/oversight ≥1,200 + direct 800) · supervision ≥5% · column B ≥60%
3. How to fill each item (QBA session log)
The table below describes the QBA session log. A (direct) vs B (indirect) depends on whether the work is with the client; both are entered as timeframes.
| A. Independent · Direct | Hands-on intervention/sessions with the client, no supervisor present. ~40% of independent hours.e.g., 9:00–13:00, 4h — 1:1 client intervention |
|---|---|
| B. Independent · Indirect | ABA work without the client — assessment analysis, program/plan writing, data analysis, reports, parent/teacher training prep, etc. QBA ≥60% / QASP-S ≤60%.e.g., 10:00–15:00, 5h — program writing & data analysis |
| C. 1:1 Individual supervision | Supervision received 1:1 with the supervisor. Mark Y/N and the timeframe. |
| D. Group supervision | Group supervision. Y/N and timeframe. Counts up to 50% of total supervision. |
| Observation | Y if the supervisor directly observed the trainee in that session. |
| Competencies / Research | Y if competency tasks/research were addressed in that session. |
Fill Month/Year, Supervisee, and Supervisor at the top of every monthly page.
QASP-S is filled in differently
The QASP-S form has no dated session table. You enter the supervision period, then total that period's hours on five lines: A) direct implementation, B) indirect activities, C) individual supervision, C) small-group supervision, D) the sum of A through C. Supervisor meeting time is excluded from A and B. You then mark the meeting method (individual / group / group size), check the activities covered, pick one of three competency ratings, and both supervisee and supervisor sign. Keep your own day-to-day session records separately; only the totals go on the submitted form.
4. Supervision ratio
Percent of Hours Supervised
Supervised (C+D) ÷ Independent (A+B) × 100 must be ≥5%.
- 100 independent hours → at least 5h supervision (5 ÷ 100 = 5.0%).
- 130 independent hours → 6.5h minimum; the sample records 7h (7 ÷ 130 = 5.4%).
- 5% is a floor — round up so you don't fall short by a decimal.
- At least one contact must be in-person or live video for ≥1h. Group counts up to 50% of supervision.
5. When you run out of rows (QBA)
- Use additional pages if one isn't enough — at least one page per month.
- Multiple sessions in a day can share a cell with several timeframes.
- QASP-S has no session table, so this does not apply — you record totals for the supervision period.
- Log as you go and keep records for 7 years. Only ink or electronic signatures are accepted.
6. QBA · QASP-S comparison
| Item | QBA | QASP-S |
|---|---|---|
| Total hours | 2,000h (indirect/oversight ≥1,200 + direct 800) | 1,000h |
| Supervision ratio | ≥5% | ≥5% |
| Column B (indirect) | ≥60% of independent | ≤60% of independent |
| Monthly direct | 20~140h | 20~140h |
| Signatures | Master's Level ×1 (required) | Supervisee + supervisor (credentials required) |
| Form layout | Dated session log + monthly totals | No session log · five total lines per supervision period |
7. Final verification forms
Once your monthly logs are complete, the final verification form rolls those totals up and is submitted once — with supervisor signatures — at application. QBA·QASP-S summarize the monthly totals; ABAT has no monthly log and is completed with this single form. Always submit using the official QABA form.
Pre QBA Certification Verification Form — the final summary that rolls up totals from the monthly logs; uploaded once with the application.
Get the monthly-log form in the library
QBA·QASP-S monthly-log forms are available in the SpectrumHub library.
Go to the libraryMonthly log review (free) — no sign-up
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Sample images reproduce the QABA form layout as SpectrumHub examples; the supervisor shown is fictional. Submit using the official QABA form, and verify current requirements at qababoard.com.